Collective Vision Management - Participatory Governance The process of developing a common vision of "Heraklion: Smart City" requires the convening of an unusual set of actors in a single framework committee. Commission "Heraklion: Smart City" .

Basic Advantages of the Commission

This strategy culminated in the creation of the "Heraklion: Smart City" Commission, the first of its kind in Greece, coordinated by the Municipality. The committee includes representation and participation of most of the city's institutions, such as the University of Crete, the Heraklion Chamber, the Institute for Technological Education, the Technology and Research Foundation and the Urban Transport Organization.

The purpose of the committee is to facilitate the collective management of the strategic objectives of the city as opposed to the independent development and management of individual objectives of each institution. Until now, each player in the city has been performing activities independently of the actions of the other players. This often results in the overcoming of some needs by two or more players and the lack of coverage of some other needs.

With appropriate cooperation within such a committee, it may:

• create a strategic plan that includes every dimension of the city and not the perspective of a carrier

• to monitor and evaluate on an ongoing basis and over time the development of projects and collaborations of actors within the city

Within this framework:

• the actions of each operator can work complementarily

• new actions of an organization can utilize existing services and infrastructures of other entities new actions can be created which will be undertaken by two or more stakeholders jointly

The work of the committee

Representatives from the University of Crete, the TEI of Crete, the Heraklion Chamber, FORTH and the Municipality of Heraklion took part in the initial form of the committee.

In January 2015, the City Council set up the Committee for the Promotion of Urban Identity "Heraklion, Smart City". The work of the committee is to agree on a vision that is attractive, inclusive and specific enough to lead to the creation of a road map of individual projects and initiatives to push the city towards the future.

There is an urgent need and an obligation to cooperate locally. Therefore, the strategic choice to build a smart city identity must be co-decided by all the city's stakeholders who will integrate into their operational plans actions and actions to support the strategic goal. The above figure illustrates the cooperation of local actors around the strategic plan with political representation, social consultation, scientific support, the public opinion group and the campaign to promote the common goal.

How It Works

This committee should be an advisory body to the decision-making bodies. Its members have a dual role to play. To express the positions of the actors involved but at the same time to transfer their own personal experiences and scientific knowledge. Decisions should be made and policies drawn up to be transferred to each institution in the city. Such cooperation should also demonstrate transparency and consistency in the decision-making process so that its initiatives and proposals remain attractive to both citizens and potential investors. Civil society must be taken seriously. Citizens' groups with actions in the city that strengthen the ecosystem of innovation and democratic participation are the necessary partner for the diffusion of the vision of "Heraklion: a smart city." Complementary actions

The methodology for realizing the vision of the smart city for Heraklion was shaped by a systematic study and elaboration of the strategy of other smart cities across Europe and the world adapted to the needs and capabilities of Heraklion. The promotion of the actions, the implementation of the projects and all the necessary activities for the support of the intelligent city of

Heraklion will take place through:

A) The policies to be proposed by the Municipal Authority.

B) the decisions of the Intelligent City meetings.

C) participatory workshops / seminars of experts.

(D) procedures for the maturing of existing and planned projects

E) special meetings with specialized bodies, personalities related to the subject of the smart city from Greece and the international space.